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Administrative Executive

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Roles & Responsibilities: Admin Tasks: • Receive, check and verify invoices from distributors, suppliers before submitting for approval • Document controller for all sponsorship forms including data input and filling • Monitor and update team for sponsorship payment status • Monitor and update leave calendar of whole team • Prepare weekly and monthly stocks report and compare with balance stocks at warehouse. • Support and work with Finance for all invoice issuance and clarification from distributors/ customers and brewery. • Any ADHOC tasks as assigned (payroll,etc). Sales Support: • Prepare weekly and monthly distributors’ sales report • Prepare monthly “On Trade Bonus” report and submit result to HR for payment process • Prepare and update sales monitor list • Prepare and update monthly “Service and Operation Report” • Prepare proposal and contract for new outlets • Prepare Profit and Loss Analysis for termination cases • Prepare termination letters for all closed outlets (if any) • Receive orders and arrange beer delivery to outlets/distributors Shipment Management: • Weekly update for beer stocks report from distributors • Work with distributors to plan for next shipment orders • Arrange and work with oversea Brewery, Forwarder for shipment arrival in Singapore or other countries General Manager (GM) Assistant: • Attend meeting and take minutes (if any) • Monitor, update working calendar of GM • Prepare monthly expenses claim • Prepare, update weekly Sales Volume and Shipment Report • Prepare and update management report for each two months • Prepare monthly cashflow budget • Prepare yearly budget forecast Speaks Vietnamese to liaise with Vietnamese speaking vendors is a plus
2 weeks ago In Admin & Finance
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5 day week


Payment Rate


Base Salary (Up To)


Candidate Requirement

Education Level

No Requirement


Singaporean and PR may apply

Other Information

Recruitment Agent


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