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Finance Assistant


1 month ago by




A dynamic and commercially minded Finance Manager is required to work collaboratively with the Regional Finance Director and Principals of the Singapore Office, as well as our designers, architects, strategists and project managers to help deliver brand- defining experiences. This person will also help to build a dynamic and smooth running office, with a desire to grow with the business and in turn help to make it a successful contributor to the wider Eight Inc network. This role requires an experienced and professional individual, with a ‘can do’, nurturing spirit and with proven success in working closely with management to drive commerciality and profitability. Our business success comes from cross- office, cross-discipline collaboration. Our strength comes from each individual’s ability to both teach and learn from each other, our clients and our partners. The successful Finance Manager will inspire and encourage this type of behavior. The position reports into and supports the Regional Finance Director with a dotted reporting line to the Principals of the Singapore office and the global CFO. The Finance Manager needs to be able to demonstrate initiative in providing strong financial leadership and support to the business. This is a wide-ranging hands-on role that includes responsibility for the delivery of management accounts, along with management of the day-to-day operation of accounting, reporting, working capital and cash management as well as financial planning & analysis. This role will be reporting to the Regional Finance Director and Principals of Eight Inc. Singapore. The responsibilities of the role will include (but not limited to): Finance • Daily financial transactional duties: raising and processing of purchase orders, purchase invoices, credit cards and staff expenses. • Bank reconciliation, payroll (outsourced), and year end management. • Issuing of sales invoices, and posting of revenue accruals and deferrals. • Manage accounts payables and payment processing • Daily maintenance of 3 months cash flow and billing forecast. • Diligent followup with debtors for outstanding payments to maximize cashflow Preparation of monthly management accounts including financial summary, P&L, balance sheet reconciliations and KPI analysis. • Liaise with Project Managers for weekly updates on revenue projections and project reconciliations. Reviewing accuracy of upcoming staffing projections against project budgets before distribution of weekly staff utilization reports. • Maintain business insurance compliance. • Distribution of month end financial dashboards to global and local management via Domo software. Preparation and posting of prepayments, journals and accruals. • Preparation and presentation of reports and financial analysis when necessary. Biweekly meetings with local and global management on financial update, and • make recommendations to keep • overhead costs minimized and profits maximized. Any ad-hoc projects as and when required • • Taxes: GST (Quarterly), Income Tax( yearly) • Monthly reports: Domo Dashboard • Weekly Reports: Billable report every Monday and Finance update on Slack • Regular reporting to Senior • Management - summarizing the business financial position in areas of income, expenses, capital usage and cash flow • Working on Loan schedules and interoffice Loan agreements • Managing Project cost summary and Budget analysis • Update all Google doc- Cashflow, Model, billing schedule, Salary sheet Contracts: Proposal review before distribution to potential clients for fee estimate calculations, proofreading, and current terms and conditions. Tracking of proposal status Liaise with Chief Financial Officer during proposal/contract negotiation phase of the legal terms and conditions. Filing executed contracts in accordance with policy guideline. • Vet 3rd party consultant contracts against client contract requirements before execution. • Management - summarizing the Prepare, issue, and file Nondisclosure Agreements Providing new Job codes for new projects

5 day week





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