The Officer, Administration will provide administrative support to the Guest Service, Housekeeping, Engineering and Security Departments within the same property. He/she is responsible for the following: Purchase management through SAP Liaise with staff from assigned departments/ properties to support their purchase requests (PR), receipt of goods (GR) and service acceptance (SA). Liaise with Procurement team (Buyer) for raising of Purchase Orders (PO) Ensure proper, systematic tracking and follow-up of purchase requests to see through its closure. Ensure timeliness in turnaround of requests received and accuracy of information submitted. Inventory management Assist in the administrative duties for the Guest Service Department, such as, processing reservations, checking of data accuracy on the Protel System, prepare for guest arrivals and requests, welcome cards and birthday cards VIP/long stay guests management such as, setting email alerts for upcoming VIP/long stay guests who will be checking in, in the coming weeks, update of logbook of current in-house VIP/long stay guests Run bank errands as and when needed The Company may assign duties in addition to those listed/described above and/or vary the scope of work according to business requirements.
5 months ago In Admin & Finance
5 day week
Base Salary (Up To)
The candidate must possess the following: Minimum 2 years of administrative experience ‘O’ Level or Diploma in Business Administration or Hospitality Management Good personality and well-groomed Excellent telephone skills and good email etiquette Ability to multitask in a fast-paced environment Ability to work independently and in teams Meticulous and service-oriented Organised, systematic and initiative Strong verbal and written communication skills Knowledge of Microsoft Office, Excel and Outlook are strongly preferred