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Personal Assistant to Chief Technical Officer (CTO)


3 months ago by antihack_hr




Description: We are looking for a responsible Personal Assistant, who will be working closely with our Chief Technology Officer (CTO) to provide secretarial and administrative support in a well-organized and timely manner. Responsibilities: - Manage the CTO’s calendar and carry out the CTO’s instructions - Work with and remind the CTO on impending tasks / deadlines - Handle CTO’s claims and travel arrangements, including visas and accommodation - Organise / Coordinate meetings, which may involve setting up conference / video calls and prior booking of resources, and ensure that meetings are well-prepared for - Attend meetings and record meeting minutes - Source for quotations regarding new products and development teams, and be involved in any other relevant background research - Follow through closely with suppliers / team members to meet project deadlines - Properly maintain existing office systems, including data management and filing of confidential documents - Produce and format documents, briefing papers, reports and presentations - Screen phone calls, take messages from clients and staff, and handle enquiries and requests - Any other relevant administrative requests by the CTO, on an ad hoc basis Requirements: - 3-4 years of relevant work experience in a secretarial / administrative role - Honest, reliable, proactive and willing to take initiative - Good written and oral communication skills - Excellent word processing skills and good IT skills, with a willingness to learn - Ability to work under pressure and to tight deadlines - Ability to perform basic research, digest, analyse and present material clearly and concisely - Outstanding organisational, interpersonal and time management skills - Attention to detail - Ability to exercise discretion on confidential matters

5 day week





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